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Trinseo ERP Upgrade Information for Suppliers

Trinseo is working to enhance the capabilities of our ERP system to better service our business requirements. The changes have begun to occur in multiple waves throughout 2016.

Trinseo has begun using its upgraded ERP system at all North America sites on May 2 and Asia Pacific sites on August 2.  The company's European site implementation will take place on November 1.

You will see changes in the format of some documents you receive from Trinseo. These documents include:

  • Purchase Orders
  • Service Purchase Orders
  • Shipping Documents
  • Key Changes and Sample Documents

We thank you in advance for working with us as we make this important change to our system. Should you have any questions, please feel free to reach out to your Trinseo contact who will be happy to help you.

Trinseo Purchase Order Cross Reference File

Key Change Description
Purchase Order

All information currently on the Purchase Order will continue to be on the form, however, some of the information, such as contact information and the invoicing address, may be found in a different place on the document. You may also notice a change in font styles or sizes.

Other changes:

  • Logos will no longer appear on the Purchase Order.
  • Purchase Order numbers will change from 8 characters to 10 characters.
  • Purchase Orders will be available through email.
Service Purchase Orders All the services provided to Trinseo will require creation of a Purchase Order as all supplier invoices will require a Purchase Order number. Individual suppliers will be notified of exceptions.
Company Codes Company codes will change from 2 to 4 digits.
Plant Codes Plant codes will change to 4 character alphanumeric codes with the first two characters being letters
Delivery Numbers The length of delivery numbers will change from 8 digits to 9 digits.
Shipment Numbers Shipment Numbers will change from 7 digits to 8 digits.
Ship To/Consignee Codes Ship To Codes will continue to be 8 digits.
Shipping Point ID and Description Shipping Point information (Shipping Address) will now appear on shipping documentation. This information may need to be updated in the records and reports accordingly.
Shipping Documentation

The following changes are common for all shipping documents:

  • Logos will no longer appear on the document (except for pre-printed forms such as the Remito and Guia)
  • Shipment numbers (Bill of Lading numbers) will be changing from seven digits to eight digits.
  • All information currently on the Shipping documents will continue to be on the form, however, some of the information may be found in a different place on the document. For example, Emergency Numbers will be located on the top right-hand side of the form.
  • Dangerous Goods information will be expanded to include more information such as the multiple modes, countries and regulations.
  • Unloading Point information will be printed on the form.
SAP Transaction Codes Several transaction codes used to access specific transactions within the system will change. A cross-reference list will be provided to search the new codes.
Tax excluded from unit price on Purchase Orders When tax is applicable on a purchase, then tax needs to be excluded from the unit price quotation. Tax can be quoted separately. The tax amount will not be included on the Purchase Order sent by Trinseo.
Electronic Invoice Naming Conventions
  • We encourage and support the receipt of electronic invoices in .pdf format.
  • If sending invoices electronically, the naming convention of the invoice needs to be in a specific format. Instructions on required format will be included on the PO Output you receive, including the Trinseo four digit company code.
  • Example of electronic invoice naming convention: Trinseo 4 digit company code + your company name + your invoice number.